Workflow Designer – A Top Rating Business Application

Create rich interactive workflows, processes & SOP’s with the FREE Workflow Designer – Rated by CNET as EXCELLENT, a constant top 10 performer in the Business Applications Category. Workflow Designer has features and benefits not found in other tools such as Smart draw, Visio and better still it is absolutely FREE!

Create workflows and procedures in the FREE Workflow Designer desktop tool and then optionally publish to Workflow Connect to create a seamless easy to use procedure and workflow system

Ask any person tasked with creating workflows, process maps, procedures, mind maps or other visuals along with supporting text how frustrating it is to constantly have to copy and paste between applications for graphics and the text now Workflow Designer solves this and many many other problems including easy publishing on-line without any IT involvement. Workflow Designer works seamlessly with FlowBiz Automation and Workflow Connect. Workflow Designer leads the world in workflow and procedure design with features and benefits not found in other tools such as Smart draw or Visio. Download Workflow Designer now. It is absolutely FREE! Upload and share your workflows in the cloud using the Workflow Connect subscription service.

Workflow Designer Technical Requirements

Supported Operating Systems

  • Windows Vista
  • Windows 7 32 & 64 bit versions

System Requirements

  • Minimum Pentium 4
  • 512 MB RAM

For Windows 8+ Users – Contact Us For Assistance

Visual Workflow Mapping

smallerdesignervisualmapping Workflow Designer goes beyond simple drawing of a process, procedure or even mind maps. Workflow Designer includes features such as template shapes, automated placement of shapes, and links to other maps documents or even business analysis information. Imagine one centralized spot for all information in the right order required for the job that aligns with the workflow or procedure every time…

Output to fully formatted procedure documentation

With the chart and information securely locked together you can instantly create a formatted hard copy procedure document direct to your favorite word processor or pdf, with the chart and text always in synchronization! With outputs including who does what, job sequence information, work instruction information, document links or links to other charts as well as approval and revision history. Stop guessing who does what and when, with workflow designer you can quickly determine key responsibilities through any procedure or workflow.

Instant Chart and Procedural Text Collaboration

With Workflow Designer, at each step you can enter the step’s workflow or procedural information. This ensures both accuracy and sense, up front, without rework or guessing sequences of information. Reference documents such as policies, standards or specifications. If using the optional Workflow Connect system have these instantly available in your favorite browser. Save on expensive flowcharting packages that need a word processor additional to the drawing tool and do not have many of the features in Workflow Designer.

Enjoy the freedom online

Subscribe to Workflow Connect and instantly you are in an on-line world free from barriers that will encourage communication across the room or across the world. When you create a procedure, or workflow, you publish to Workflow Connect and your connected People, Process, Data and information are instantly accessible. Keep staff, field workers, customers, or suppliers Informed of key procedure or workflow information across the world or across the room using smart phones, pads or computers.

Figure Features

Customise Graphics
Change the attributes for the figures such as margins, background, auto size Gradient and save as a global template.
Automatic drawing
Use the Smart Quick draw Pallet feature to place figures where required automatically.
Auto Line Draw
Auto line draw that has many features such as rounded corners, additional arrow shapes, midpoint arrows, text on lines and of course, different line styles colours and attributes.
Multiple Visual Shapes
Over 40 visual shapes are available. Have a favourite shape? No issues simply choose the shape and it will automatically promote into the quick draw pallet. Format your favourite shape, add a picture and even text and create a template shape that will always be available in all charts you design.
Image Optimizer
A powerful image optimiser to reduce the size of any images embedded in a text box, or actual figure. Extremely useful when creating a more visual looking chart utilising photographs or other image formats.
Chart Template
Create a template and save it to a common location to get that same look and feel across all charts.
Figure Template
Having predefined figures means you can have prefilled text available to all personnel.
Report Template
Create your own layouts and or add logos to the standard supplied templates.
Align, Formatting Tools
Includes tools not normally found in standard drawing toolsets such as auto sizing, to ensure consistency in your presentation.

Reports, Printing & Integration

Publish to Workflow Connect
Subscribe to Workflow Connect and manage and control the Workflow Designer information… across the room or across the world using cloud technologies. Business can have access to important processes and any accompanying files at anytime from anywhere using industry standard web browsers.
Chart print
Print the Visual Map directly to your printer with preview and header or footer tags.
Microsoft Office Integration
Copy any diagram and paste into most Microsoft applications.
Visual Mapping + Printing
Standard templates ready to go.

  • ISO Procedure layout
  • Performer layout
  • Files and Jumps layout
  • Audit Checklist
  • Quick Guide in Landscape
  • Quick Guided in Portrait
  • Business analysis layout

And, check with one of our partners for additional layouts and services.

Multiple graphics formats and rtf.
Import Visio and Mind Map files
Workflow Designer lets you import charts from Visio and Mind Map.

Visual Mapping & Features

Process or Chart Control Information
Record the title of a chart, codes, status, revision history and authorisation details.
Process or Chart Overview Information
Purpose and Scope and Business Analysis to record high-level information about the chart.
Performed By
Allocate responsibilities for each step in a process or procedure to clearly define who does what. Uses its own database of shared titles, or plain text entry.
Step Label
Clearly displays text within the figure.
Step Description
Add additional text to ensure the step details are fully explained. With tables, inserting graphics, full font control, this one feature alone puts Workflow Designer in front of all other tools.
Business Analysis
Can be used for many purposes such as by an in house analyst to record additional information that will not be part of the general generated procedure. If required, this information can be fully reported in a generated document as a separate document.
Work Instruction Tasks
Keep detailed step-by-step instructions for the accomplishment of a task within each step, great for complex steps in a process or procedure that require in-depth explanations.
File Linking at each step
Add a URL, attach a file, and report in the hard copy document for each step. If subscribed to the Workflow Connect system, browse to your on-line documents and have links direct on line from your secure document library.
Chart Linking at each step
Create a jump (or sub process) either on a network or if subscribed to Workflow Connect to other charts, within the secure and managed environment. When not connected to Workflow Connect then the link is reported in the generated report document.
Grammar Tools
Including spell checker with additional spelling for corporate dictionaries and thesaurus.
Customized Text
Complete flexibility over text attributes that can be set into a global template to meet corporate standards.
Inserting tables into text boxes and create formatted tables.
Images and Photographs
Easily integrate photos and other images into your text with built in graphics optimizer.
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